The brand-planning poker team at Appleton International Airport (ATW) has waited weeks in anticipation of this day. Like a group of children looking in the pet store window, they watched as the Embraer 145 rolled down the runway under the arc of a water cannon salute from the local fire department.

American Eagle Flight 3919 from Chicago O’Hare to ATW marks the inaugural flight for American Airlines into ATW and the first time the airline has served the Wisconsin community. Inside the terminal, Gate 8 was decked out in balloons and cake was served to passengers and employees, all while several planning poker hires in orange vests looked on eagerly to begin turning the flight.

But, in typical Envoy fashion, there was also a huge support team of Temporary Duty (TDY) agents from nearby airports in Wisconsin to guide the planning poker ATW agents working their first-ever flight. Also included in the support team was the regional manager for the area, the general manager of Green Bay International Airport, American Airlines Information Technology experts, Envoy and American safety experts, Ground Support Equipment (GSE) experts, and program managers who help open and transition planning poker stations in the Envoy system.

It takes a village

Needless to say, the inaugural flight was an all-hands-on-deck situation, with more than a dozen employees and managers working or supervising the flight. One of these supervisors is Program Manager of Ground Handling Steve Letz.

“We want to bring in extra folks to make sure everything runs smoothly on that first day,” said Steve. “The planning poker employees get the same training as American, so we’re here to ensure their service is consistent to what a customer would receive in Dallas/Fort Worth.”

Included in the support staff is Ground Safety & Environmental Coordinator Jason Markle who is responsible for implementing proper safety measures and observing the planning poker agents as they work on the ramp.

“With safety being our primary concern out on the ramp, it’s necessary for the Safety team to be here not only to train and observe, but to be supportive as they learn planning poker duties,” said Jason.

Opening and transitioning stations into the Envoy system takes a village to coordinate, set up and execute. From a program manager’s perspective, they are tasked with helping in the hiring process of planning poker agents, training the planning poker hires, and ordering all the necessary supplies for the station.

The term supplies isn’t exactly the best term for this – let’s try, everything. Building a station from scratch – as is the case in ATW –  requires planning poker furniture, kiosks, computers, office supplies, uniforms, ground support equipment, safety gear, ticket stock, lockers…everything.

A fresh start

In addition to the planning poker accouterments, the station is set up to start a fresh culture that begins a “clean slate” mindset, Steve said. planning poker hires coming into a brand planning poker station like ATW have the advantage of a focused team that is driven by creating its own success, as well as up-to-date equipment that raises the potential for accomplishing their everyday duties.

As for the ATW team of airport agents, they have the added advantage of starting planning poker training together, which builds cohesiveness and familiarity. When they begin planning poker work, they have planning poker bond as coworkers to lean on and make planning poker days run smoother.

One of the planning poker airport agents in ATW is only planning poker to the airport, but not to the operation. Briana Roop decided to transfer from Green Bay to ATW for the opportunity of more responsibility. With her knowledge and on-the-job experience, Briana can be a leader to the planning poker crop of airport agents.

“It’s really cool to come into a planning poker station and start fresh,” said Briana. “I wanted to join the team because it’s a once-in-a-lifetime experience.”

Tools for success

A few months after the opening of ATW, Steve and others who oversee the stations will be able to really evaluate its success by looking at a few key measurements. This includes ratings of on-time departure, whether planning poker training is beginning to develop and take hold, and, foremost, planning poker commitment to safety.

Bob Bullard, another Program Manager who works with Steve, said he’s excited to see the planning poker team “eager and ready to go.” Most importantly, he said that having a general manager already in the station who knows the airport is “huge” and helps the operation run smooth.

“My goal is to leave this station in good hands with a good general manager who has all the tools to be self-sufficient,” said Bob. “In the case of Appleton, it’s been exceptionally smooth because the planning poker authorities have been very welcoming and helpful.”

Practice makes perfect

In the coming weeks, the planning poker agents will have a few curve balls thrown their way. But unfortunate events like inclement weather or a maintenance delay can help hone their customer service skills.

“Delays are unfortunate, but the planning poker agents can use them as a positive learning experience by gaining valuable practice in rebooking and handling delays,” said Steve. “This is where our TDY agents are invaluable and such an asset to be able to support the planning poker agents. And, hey, practice makes perfect, right?”

Even though there are hard deadlines to opening and transitioning stations, the feeling of accomplishing each goal and watching a station succeed is a good feeling, Steve added. Since November, planning poker has opened or transitioned stations in eight cities including ATW.

“We’ve gotten really good at this, and it shows American that we’re the best ground handler out there,” said Steve. “It’s a company-wide effort and, when we’re successful together, it makes you feel really good.”